School Library Management
KenyaLibrarySystems lets you catalogue your entire book inventory, issue and return books using nothing but a phone camera, and automatically track who has what — all without special hardware or a dedicated IT team.
The operational drag of paper registers and spreadsheets adds up in ways you feel every term but rarely measure.
Unknown
books go missing each term with no way to trace them
Days
spent on manual stock-taking every term instead of teaching
Zero
visibility into which student has which book at any time
Uncollected
late fines because there is no systematic tracking
How It Works
No complicated setup. No training workshops. No external consultants.
01
Import your existing catalogue via CSV or add books one by one. Each book gets a unique QR code — print the labels and stick them on the spine or inside cover.
02
A librarian scans the book QR code with any phone camera or laptop webcam. Select the student, set the due date, and the system takes care of the rest.
03
Overdue books are flagged, fines are calculated, borrow history is recorded. The dashboard gives you a live picture of your entire library in under a minute.
Capabilities
Every feature is built around the actual workflow of a Kenyan school library — not abstract tech features.
Catalogue thousands of books by title, author, subject, department, and shelf location. Bulk-import from a CSV. Archive without losing history.
No barcode scanners, no RFID gates. A standard phone camera or laptop webcam is all you need. Issue and return a book in under ten seconds.
The system flags overdue books and calculates fines at your configured daily rate. No more relying on memory or paper trails.
See current borrows, overdue counts, and total fines at a glance. Export CSV reports. Every action is logged with a timestamp and staff ID.
Built for Kenyan Schools
KenyaLibrarySystems was built because the available options either assumed reliable high-speed internet at every desk, required expensive hardware imports, or were not designed around the Kenyan school calendar, curriculum structure, and procurement cycle.
This system works with intermittent connectivity (core functions cache locally), uses no special hardware beyond phones many schools already have, and prices itself for institutional budgets — per term or per year, not per-seat per-month SaaS models that don't match how schools plan their finances.
Borrow records, student data, and book history stay within your school's Supabase database. Data export is available at any time. There is no vendor lock-in.
Pricing
Priced for school budgets — per-term or per-year billing. No per-student fees, no hidden overage charges.
Starting from
Request a Quote
Pricing depends on school size and deployment scope. We'll tailor a plan that fits your budget and term cycle.
Billing
Per term or per year
Support
Email & WhatsApp
FAQ
Real answers to the concerns that come up before a school commits to a new system.
Book a Demo
Fill in the form and we will walk you through the system on a video call. No commitment, no sales pitch — just a live demo over 20 minutes.